Senior Manager - Accounts

A) Financial:

• Records and posts all financial transactions.

• Develops and documents systematic procedures for financial related tasks.

• Pays bills, handles correspondence, and maintains files.

• Prepares financial statements, estimates, summaries, and other financial analysis and management reports under supervision of Lead Finance CFO.

• Evaluates financial reporting system and accounting procedures and makes recommendations for changes, to procedures, operating systems, budgets, and other financial control functions to the Director of Finance Operations.

• Annual reconciliation of financial figures with Lead Finance according to CAF Norms.

• Reconciliation of direct indirect income expenses with Lead Finance

• Monthly disbursals / payments to NGO Partner

• Filling of FCRA quarterly receipts on MHA s website.

• Donation deposition

• Statutory Payments of TDS PF

• Maintaining Handling E-NET Banking for all types of payments to Vendors and NGOs etc.

• Vendor payments related indirect direct expenses after proper deduction of TDS tacking of expenses advances.

• Assisting in finalization of books of accounts by preparing various schedules and also in filing of FCRA annual return with helping in balance sheet receipt Payment account.

• Issuance of 80G (Tax Exemption Certificate) to all Corporate, Individual Donors solely.

• Handling Donation Management Software, which captures various disbursal logs, through which 80G is issued, also capturing data of appeals and campaigns raised.

• Issuing letters to NGOs about intimation of fund transfer in favour of them regarding projects thematic areas

• Filling of Vendors Forms for taking them on board after following all compliances.

• Follow up with Bank for various operations of inward outward remittance.

B) Grant Management System:

• Track the Budget utilization as per budget line heads approved Budget Limit.

• Coordinate with project manager or country representative if there is any variance in budget utilization.

• Produce timely budget Vs. actuals to various project teams donors.

• Releasing of consultancy invoices, reimbursements, mobile expenses, workshop expenses of all consultants after deduction of TDS.

• Filling of Budget Vs Actual with Narrative reports to Donor for raising of next installment.

• Making of MOU under the supervision of CFO share the same with donors.

• Coordinate with project managers country directors regarding statutory compliances standard operating procedures for their capacity building.

• Review of fund release advice and accordingly release the instalment to charity partner after following payment procedures.

• Providing audited financial statements (receipt payment account) to donors as per grant for the closure of the grant.

• Managing and supporting the grants requirement and implementation for the organization.

• Monitor paper work and other related documents connected with grant funded programs.

• Analyze the Budget Trends make recommendations for cost control reduction of various expenses.

• Maintain all records of payments receivables prepare record for all Grant related activities.

• Provide Training to new consultants of Grant about reporting compliance procedures.

• Making Contract Letters, Increment Letters, Extension Letters of Consultants.

• Interaction coordination with Donor Donor Auditors if any audit will conduct by Donor.

C) Audit Compliance:

• Conducting a thorough check on CAF India s NGO partners, ensuring that their systems are in compliance with CAF INDIA s procedure.

• Regularly checking MHA s website for amendments in the FCRA.

• Handling internal auditors, statutory auditors FCRA Auditors for their queries during internal, statutory FCRA audit.

• Ensuring full compliance while sharing bank details with donor to ensure error-free transactions

D) Reporting:

• Producing timely reports to donors regarding balance amount lying with CAF INDIA.

• Sharing Budget Vs. Actual reports variance analysis with donor in a timely manner so that corrective measure are taken in case of discrepancies.

• Reporting to donor about amount received under CAF India s Payroll Giving Programe and asking them for employee details so that the funds are get disbursed accordingly.

• Reporting to donors about previous balances lying with CAF INDIA so

• Must be Commerce Graduate with 5-10 yrs. Experience.

• Preferably person should be Post Graduate in relevant field / MBA Finance